Privacy Policy

Our contact details

Name: Gwynedd Sub Aqua Club

Date: 26/11/2022 for annual review or changes to UK GDPR legislation.

The type of personal information we collect

We currently collect and process the following information directly from you, either over the phone, online or social media.:

Personal identifiers, contacts and characteristics (for example, name and contact details)
Health Data
Safeguarding Data
Date of birth
Next of kin

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

Administer your membership of Gwynedd Sub Aqua Club.
Provide you scuba related activities and training via external agencies
Inform you, and administer, events and training courses.
Participation in electronic surveys.
Participation in events offered by Gwynedd Sub Aqua Club.

Information gathered with the explicit consent of the user will only be used for the purpose for which it was intended, we may use personal details to contact users directly for the purposes of obtaining further information needed to fulfil the original purpose.

We use the information that you have given us in order to

Administer your membership of Gwynedd Sub Aqua Club
Provide you with goods or services.
Inform you, and administer, events and training courses.
Participation in electronic surveys.
Participation in events offered by Gwynedd Sub Aqua Club.

We may share this information with

Business suppliers to provide you with insurance, training opportunities, banking facilities. Also, for data storage and retrieval.
Digital and Online service providers (Facebook, Instagram, etc. Cookies (via gwyneddsubaquaclub.org) Our website uses google, visit Google website for more information. However, if you would like to, you can change your cookie settings at any time.

What should you do if your personal information changes?

You should tell us so that we can update our records by emailing gwynedd71@gmail.com We’ll then update your records.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting gwynedd71@gmail.com

(b) We have a contractual obligation.

Processing an application for a membership subscription you hold with us, including the price, the payment methods available and the conditions to attach.
Managing your subscription with us, or an application for one.
Updating your records to keep you up to date with your subscription and contact you regarding renewal.

(c) We have a legal obligation.

To comply with legal obligations.

(d) We have a legitimate interest.

Updating your records to keep you up to date with your subscription and contact you regarding renewal.
To perform and/or test the performance of our service to members and internal processes
For management and audit of our business operations including accounting
To carry out monitoring and to keep records of our communications with you and the Club.
To administer our good governance requirements such as internal reporting and compliance obligations or administration required for AGM processes and elections.
For market research and analysis and developing statistics
To comply with our legal obligations.

Security

Gwynedd Sub Aqua Club will take reasonable precautions to ensure that the personal data it gathers in the course of operating electronic computer systems will be kept securely and within the control of the dedicated data controllers of Gwynedd Sub Aqua Club at all times.

How long is your personal information retained by us?

Unless we explain otherwise to you, we’ll hold your personal information based on the following criteria:

• For as long as we have reasonable needs, such as managing our relationship with you and managing our service to you as a member.

• For as long as we provide services to you as a member.

• Retention periods in line with legal and regulatory requirements or guidance.

• In the event of your membership subscription expiring longer than 3 months we will endeavour to erase all of your personal data held by us.

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances. The right of data portability is only relevant from May 2018.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at gwynedd71@gmail.com if you wish to make a request

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at gwynedd71@gmail.com

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF